PRIVACY POLICY

Effective Date: December 1, 2025

MyOnboarder, LLC - Wyoming, USA

Your privacy is important to us. This Privacy Policy explains what data MyOnboarder collects, how it is used, and how it is protected.

1. Information We Collect

We collect only the information needed to operate the platform effectively, including:

• Name, email, password, phone number
• Company information
• Uploaded documents, training content, and course materials
• Usage information such as simulations completed, scores, and progress
• Device and browser-type data
• Invitation confirmations or account activation details

We do not store unnecessary personal data.

2. How We Use Your Information

We use information to:

• Create and manage accounts
• Personalize the onboarding experience
• Deliver training, simulations, and grading
• Improve system performance
• Provide support
• Send required notifications
• Maintain platform security

We may use anonymized and aggregated data to improve AI models and system accuracy.

We never sell user data.

3. How Companies Use Your Information

Companies using MyOnboarder may:

• View user training activity
• Access completed tests and documents
• Access scoring and report cards
• Manage user accounts, permissions, and status

MyOnboarder has no control over how companies use the information they collect within the platform.

Companies are solely responsible for the policies they implement and the content they upload.

4. Data Sharing

We may share limited data with:

• Service providers who help operate the platform (hosting, analytics, email)
• Legal authorities when required to comply with law
• Integrations authorized by your Company

We do not share data for advertising.

5. Data Security

We use industry-standard security protocols to protect data. However, no system is 100% secure and we cannot guarantee absolute protection.

6. Data Retention

We only retain data as long as necessary to operate the platform or as required by law.

Data may be deleted when:

• The account is deactivated
• The Company requests deletion
• Retention is no longer legally required

7. Cookies & Tracking

We may use cookies for:

• Login sessions
• Security
• Platform performance
• User analytics (anonymized)

8. User Rights (GDPR & CCPA)

Users may request to:

• Access their data
• Correct inaccurate information
• Delete their data (subject to Company approval)
• Opt out of certain communications

Requests can be made by contacting MyOnboarder support.

9. Children's Privacy

MyOnboarder is for users 18+ only. We do not knowingly collect information from children under 18.

10. International Users

By using the platform, you consent to data processing in the United States.

11. Changes to This Policy

We may update this Privacy Policy as needed. Updates will be posted on the website.

12. Contact

MyOnboarder, LLC

[email protected]